Do you want to optimize the efficiency of your print fleet? Good print management is the key to a fully efficient printer fleet. But you still need to define what “efficient management” is. To get a clearer picture, learn about the key criteria for evaluating the quality of print fleet management.
Every print fleet is different, but the goals are the same. The question is: « Can your fleet meet its goals? ». If the answer is no, it’s essential to find out where the problem lies.
Is the printing equipment not efficient enough ? Do the printing processes save time ? Are print drivers up-to-date and compatible? Are multifunction printers fully utilized for printing, copying and scanning ? By asking the right questions, you can determine where the inefficiencies inprinting infrastructure and printer management are coming from.
How to reach your goals ?
It can be difficult to identify the root of the problem without print management solutions and competent administrators. If you don’t have either, we recommend you use an external service provider. In other words : an MPS manager. They will help you set up a printing policy adapted to your printing needs. You can establish rules to improve productivity and be proactive.
Are Your Print Consumables Well Managed?
Cost reduction is one of the main benefits of print management. To achieve this, good management of consumables such as paper, inks, and toner cartridges is crucial.
Are there any wasted consumables ?
How many documents does your company print on a regular basis? It’s important to remember that printing costs are not always justified. In fact, waste of ink and paper is common in companies. Some workers print documents that may not always be essential to the company’s operations.
How frequently do you order supplies ?
Then there’s the matter of replenishment, or more precisely, determining the optimal time for replenishing. Some companies buy a lot of office supplies in fear of running out, only to find themselves with unused stock. This generates additional costs and waste.
For more informations, learn how manage printer consumables.
Do you use effective management solutions ?
By ensuring that consumables are properly managed, you can reduce unnecessary expenditure. You can do this by using print management software that provides detailed reports on your print jobs. Investing in printing solutions like multifunction printers and utilizing managed print services can also contribute to cost-savings in the long run.
How Secure are Your Print Systems?
Were you aware that desktop printers are often seen as the weakest link in IT security ? This type of equipment is vulnerable to external attacks, especially if the printing system and the printer driver are obsolete. In such scenarios, hackers can easily infiltrate your company’s computer network to sabotage operations or steal sensitive printing data. A cyber attack is therefore to be feared, as it can damage the security of your company’s sensitive information. Given the importance of document security in today’s digital landscape, implementing secure print practices is essential.
What is the solution for secure printing ?
To limit the risks, you need to optimize the security level of your print fleet. This requires implementing security protocols such as user authentication. Secure printing protocols help mitigate the risk of data breaches and ensure the confidentiality of your company’s documents. It also requires monitoring the print flow to learn about user behavior. This ensures the safeguarding of sensitive information and prevention of unauthorized access.
Are Users Satisfied with Printing Processes?
No matter what you want to achieve, always put users at the heart of your printing solutions. They are the main actors of fleet management strategy, which means that the success of the project depends on them. If you don’t take the needs of your employees into account, it will definitely impact the quality of the work you deliver. In this sense, to ensure good print fleet management, take into account the satisfaction of the users.
How can you satisfy yours users ?
To do this, you need to offer printing processes that are easy to implement. It’s important to know that a business process that is too complex can put users off and create stress on a daily basis. Conversely, reliable business processes motivate users to work more efficiently to achieve goals. Additionally, implementing mobile printing and efficient document management can further enhance user satisfaction and streamline workflow processes.
Is Printing Environmentally Sustainable?
Wasting consumables is not just a problem of printing costs, it’s also a problem for the environment. This is especially true for inkjet printers and copiers. At a time when protecting the environment is a major concern, companies need to adhere to certain rules regarding their printing fleets. In other words, if you don’t adopt an environmentally responsible printing activity, you can’t talk about good print fleet management. A well-managed print fleet must be able to control its impact on the environment. Several criteria, or rather standards, must be respected by the company or organization. These range from waste reduction to carbon footprint reduction to energy savings (electricity).
Which software solution use for print fleet management ?
Are you looking for a software solution to manage your print fleet? Choose the KPAX Manage software solution, a print management tool designed for professionals.
We provide you with a powerful and feature-rich software to meet all your needs. It can monitor and manage your fleet of printers and MFPs in real time while detecting possible failures. Add to that data collection to create customized reports to identify weaknesses and threats in your fleet. With multi-vendor support, KPAX Manage is compatible with a wide range of Desktop printers and copiers available on the market.
So don’t wait any longer to take control of your company’s or organization’s printing infrastructure with the Kpax Manage solution.
